Name and Mission
The name of this organization shall be Mountain
The purpose of the Mountain
Library Network (MLN) is to provide citizens of Southern West Virginia
with free and reliable access to information and member library
There shall be one class of membership in MLN.
Each member system is a voting member with one (1) vote.
Qualifications. Membership shall be limited to school, academic, and WVLC
recognized chartered public West Virginia library systems in the MLN
for Membership. Prospective members may apply to join MLN by submitting a MLN
Membership Agreement form to the Chair of the Executive Board.
The Executive Board shall vote on all prospective membership
Membership shall be effective upon receipt of a signed MLN Consortium
Membership Agreement. Membership
continues unless notification of termination is given as described in
item 6 below, "Termination."
Representatives. Each member shall appoint a Member Representative who shall
receive all communications.
Termination. Any member may terminate membership in MLN by providing
written notice to the Chair of the Executive Board as stated in the MLN
Membership Agreement. The
member libraries may, by a two-thirds majority, terminate a membership
whenever in its judgment the best interests of MLN would be served.
MLN shall meet at least once a year in May with the time and
location to be determined by the Executive Board.
Other meetings may be called by the Executive Board.
Members will be notified by electronic mail fourteen (14) days in
advance of the annual meeting.
Minutes of meetings shall be kept and distributed to the
membership by MLN.
The Chair shall convene a membership meeting upon receiving a
written request signed by two-thirds of the membership.
Number and Composition.
The Executive Board shall consist of eleven (11) members, and
shall be representative of the membership of MLN.
The Executive Board shall consist of:
Five (5) permanent member representatives from Craft
Memorial Library, Fayette County Public Libraries, Greenbrier Service
Center, Raleigh County Public Library, and the Parkersburg & Wood
County Public Library systems;
One (1) permanent member representative from the
Two (2) 3
year term member representatives from medium public library systems;
Two (2) 3 year term member representatives from small
public library systems;
One (1) 3 year term at large member representative
from either a small or medium library system;
Public library system size shall be by population
served and by any adjustments designated by the Executive Board.
The current division of libraries is by service population with
Small Libraries having between 0 and 9,999, Medium Libraries serving
between 10,000 and 34,999, and Large Libraries serving over 35,000
Members. The following
shall be non-voting members of the Executive Committee:
and Term. Members of the Executive Board will be elected by the
corresponding membership at a meeting in May.
Executive committee members will serve a term of three years to
commence on July 1. The
members of the Executive Board will be elected over three years, with a
rotation of (2) members the first year (1 medium & 1 small), (2)
members the second year (1 medium and 1 small), and (1) member the third
year (at large), and then rotate back to first year.
The elected Executive Board shall be elected by the voting
members of the corresponding divisions by majority vote.
Officers. The Executive Board shall elect the following officers:
Chair, Chair-elect, and a Secretary.
Duties. The Chair, Chair-Elect, and Secretary will perform the
following duties and may perform other duties assigned by the Executive
The Chair will preside over all MLN and Executive Board
The Chair-Elect will assume the authority and responsibilities of
the Chair in the Chair's absence or unavailability, and will become
Chair in the following year.
The Secretary shall be responsible for maintaining the minutes of
the Executive Board meetings and the MLN meetings.
Election and Term. The Executive Board Officers shall be elected by majority
vote. The term of office for the officers shall be one (1) year, to
commence on July 1.
Vacancies. Vacancies on the Executive Board shall be filled by
appointment by the Executive Board until the next election of members of
the Executive Board.
Quorum. A majority of voting members of the Executive Board shall
constitute a quorum for the transaction of business at meetings.
Two-thirds of representatives from member libraries constitutes a
quorum for a membership meeting.
Formulate and enact policies pertaining to MLN.
Act upon recommendations pertaining to the MLN.
Make recommendations regarding information technology and budget
proposals pertaining to MLN and other related issues, e.g. personnel,
upgrades, enhancements, support, etc.
A vote of three-fourths at a membership meeting can overrule any
policy adopted by the Executive Board.
vote, a member library has to have their representative (director, chair
or designee) be present at the meeting.
No proxies, written or electronic balloting will be accepted.
Executive Board Chair shall appoint a Nominations Committee comprised of
three individuals from the member libraries to solicit and propose a
slate of candidates for annual election to open Executive Board posts.
Nominations will be accepted from the floor at the annual
subcommittees such as Circulation, Cataloging and Bibliographic
Management, OPAC, and Acquisitions/Serials will address requests,
grievances and suggestions for enhancements from the member libraries.
Subcommittee members will be recommended by MLN member library
directors and approved by the Executive Board.
Amendment of the Bylaws
The MLN Bylaws may be amended at any meeting by a three-fourths
majority vote of the member libraries.
Thirty (30) days prior written notice shall be given to all
member libraries of proposed amendments.
Proposed amendments may originate from the MLN membership with
signatures from one-third of the member libraries.
meetings, including the Executive Committee meetings, shall be governed
by Robert's Rules of Order,