| Circulation Policy
Network Circulation Committee
Circulation Policies for Mountain Library Network
The following policies are proposed to
ensure the successful operation of the Mountain Library Network and the
cleanliness of a unified patron database.
Requirements for an adult patron card at any MLN
picture ID with a current address or two of the following:
Piece of recently cancelled mail received by patron
at their current address
Social security card -- Do NOT enter this into the system
Check book with current address
Voter registration card with current address
Institutional Cards: Institutional cards are
issued by individual libraries and are not issued as a consortium-wide
outside the issuing library system are not required to honor the
institutional patron card. It
is recommended that in order to
obtain an institutional card, the director of the organization submit a
request on company letterhead and list the name of the person who will
be responsible for the library materials.
The request must be signed by the director of the
Each patron is to have only one
Recommended Policy: The first library card is
free. It is
suggested that replacement cards will be issued at a cost of $1.00. A note will be placed on
the patron's record when a replacement card is issued. (i.e. 2nd
card, 3rd card, etc.)
When issuing a new card, a patron must be warned
that the old card is no longer valid at any library and should it be
found, it should be destroyed.
Library materials shall be checked out for varying
lengths of time determined by the lending library's policies.
will be required to present their
library cards to check out materials.
Patron cards will expire annually.
When a patron attempts to use an expired card, that
individual library is responsible for updating the essential
information and renewing the patron's card at that time.
A patron record can only be removed by the issuing
Overdue materials and fines for each individual
library or system will be dealt with according to that system's
Notification for overdue material shall be the
responsibility and province of the owning library, except in the case
patron blocks will be automatically generated for: no address, no phone
number, overdue materials, and fines.
patron blocks should be entered for: abuse of ILL privileges and
incorrect address. Explanation
should be given on the patron screen when necessary.
Holds for books will be placed only within the
patron's home library system.
Requests for books owned by other
libraries shall be considered an interlibrary loan request and are
MLN members agree to abide by the WV ILL standards.
A Library has the right to deny ILL requests for new
books until those books are six months old.
Each member library agrees to set up a routing
system for ILLs so that one library does not bear the load of all ILLs.
All items belonging to any library in the Mountain
Library Network can be returned to any of the libraries in the
library in the consortium has the responsibility to accept all items
and return them to the owning library in a timely manner.
Interlibrary loans will be checked out to the
borrowing library not the individual patron.
The materials must remain on the borrowing library's
card and not be moved to the individual patron card.
The borrowing library is responsible for all
record-keepinSHARING PATRON INFORMATION:
34. Do not give out MLN patron information to outside entities
including non-MLN libraries. It is our recommendation that you
cooperate with outside libraries by contacting the patron for them.
g of the transaction to the patron.
When an individual patron returns their interlibrary
loan to the borrowing library, that library will check the book in and
place it in transit before returning it to the lending library.
card numbers must be given to renew items.
libraries agree that they will not collect fines owed for other
libraries materials. Fines
should be collected at the home library.
If a patron returns a book to a member library that
is the property of another library, the receiving library will check
the book in. Fines
will stop accruing then, but the book will not be considered returned
until the owning library checks it in.
It will be listed as "in transit."
The accepting library is responsible for returning
the item to the owning library in a timely manner.
requiring a deposit may only be checked out at the owning library.
If an obviously damaged book is returned to any
library, that library will accept the responsibility for determining
the patron who had the book out before checking the book in.
Patron's name will be entered using all capital
The patron's full middle name is required. If no middle name is
given, NMN must be entered (SMITH, JOHN NMN).
If only a middle initial is given, NMN must be
entered following the initial (SMITH, JOHN W. NMN).
Suffixes will be entered after the last name
followed by a comma (SMITH JR., JOHN WILLIAM).
Telephone numbers will be entered with area code
followed by the number, using hyphens in-between, i.e. 304-123-4567.
If a patron does not have a telephone, zeros will be
used, i.e. 000-000-0000.
The Driver's License number should be entered for the Unique ID in the
A patron's home library shall be the one where they
A patron's home library is not to be changed unless
the patron moves and shows identification to that effect.
A patron's agency code must
be the one where they reside.
patron's p-type is not to be changed unless the patron moves and shows
identification to that effect.*
* Exception: The colleges may
change the patron type for their students who were initially registered
at the public library.
SHARING PATRON INFORMATION:
Do not give out MLN patron information to outside entities including non-MLN libraries. It is our recommendation that you cooperate with outside libraries by contacting the patron for them.