I.
Committee Status
The
Mountain Library Network Cataloging Committee will be a permanent
committee.
II.
Standards
The
Mountain Library Network (MLN) follows the AACR2 2002 Revision according
to LC Rule Interpretation and MARC 21 guidelines. The MLN uses Library
of Congress Subject Heading list and follows Library of Congress
practices with a few MLN exceptions. The Mountain Library Network public
libraries and school libraries use the Dewey Decimal Classification
scheme but allow local library exceptions. Academic institutions within
the MLN may use the Library of Congress Classification System.
III.
Subject Headings
Library
of Congress Subject Headings will be the headings list used by the
Mountain Library Network. Any exceptions or modifications to these
headings must be brought before the Cataloging Committee. No local
subject headings or local specific information will be added to the MARC
record. This information will be allowed on the individual library’s
item record that is keyword searchable.
IV.
Various Edition of Books
Varying
editions of books (i.e. paperbacks, book club, large print, etc.) which
have different physical or publishing information must be cataloged
separately.
V.
General Material Designation (GMD)
GMDs
must be used when appropriate and placed in the proper location, after
the main title of the work. The MLN will use the AACR2 2002 Revision GMD
list. Any exceptions to those designations will be determined by the
Cataloging Committee. Definitions of GMDs will be determined and
provided.
VI.
Fixed Fields
All
appropriate fixed fields are required.
VII.
Training
Only
those catalogers who have completed MLN cataloging training will be
allowed to catalog items in the Mountain Library Network. Catalogers
will be trained at various levels.
Definitions
of the levels are as follows :
Level 1
: A Level One cataloger may make no changes to a bibliographic record. Level one catalogers may enter, edit, and delete item records
for their local library only.
Level 2
: may download records that meet the standards designated in the "Standards" section of this policy. A Level Two cataloger may make
modifications to the downloaded bibliographical record.
Level 3
: may catalog original materials
The
Mountain Library Network will provide training for new catalogers in the
consortium. A method will be provided to determine the cataloger's
level of certification and password access. Level 1 and 2 cataloging
training will be offered in the spring and fall of each year. Level 3
cataloging training will be offered in the spring of each year. Small to
medium libraries may have one Level 3 cataloger ; Large libraries may
have up to two Level 3 catalogers. The designation of "small, medium,
or large" libraries follows the standards set by the WV Library
Commission.
Catalogers
must add their initials (2 letter location code followed by 3 letters of
the catalogers' initials) in the 952 field for the following : (1)
when any change is made to an existing record, no matter how minor ;
(2)when overlaying a record ; (3) when copying/downloading a remote
record ; (4)when creating an original record. The initials are to be in
lower case followed by a comma.
VIII.
Passwords
Passwords
will be given to each designated cataloger, based on the level of MLN cataloging training
completed. Training will be provided by the MLN and the WV Library
Commission.
IX.
Serials
Serials/Periodicals
will be added to the serials module. Interested Level 2 and 3 catalogers
will be trained and allowed to enter and/or update serial records under
the same restrictions as bibliographic records. All cataloging levels
(Level 1, Level 2, Level 3), with supplemental serials training, will be
allowed to add local holdings information.
X.
No Record Found
Level
2 catalogers who cannot find a matching record to download
must send the item to a designated Level 3 Cataloger for original
cataloging.
XI.
Hierarchy of Sources for Records
If
the record is not found in the Mountain Library Network catalog :
A.
Access the Library of Congress or OCLC (if a paid member)
B.
Access the WV Library Commission
C.
Access Kanawha County Library
D. Access Cabell County Library
E.
Other selected libraries will be linked on the MLN web page
F.
The Superintendent of Documents (SUDOC) may be
accessed and downloaded if the record meets the standards outlined in
this policy
G.
If a Level 2 or Level 3 Cataloger finds a more complete record
for an item than exists in the MLN catalog, then that cataloger may
overlay the existing record.
XII.
Removal
of Bibliographic Record
In an attempt to maintain
the accuracy of the MLN catalog database, any Level 2 or 3 Cataloger may
remove a bibliographic record if no item is attached to that record.
XIII.
Duplicate Bibliographic Records
Catalogers
must check the MLN database for an existing record before creating or
downloading a new record. The cataloger is then to add their local item
to the existing record after making any appropriate changes to that
bibliographic record. If no record is found that matches the item in
hand, downloading or creation of a record is necessary. Duplicate
bibliographic records are not an acceptable standard for the MLN
database.
XIV.
Procedures
The
MLN cataloging committee will establish cataloging procedures for
various types of materials. These procedures will be made available to
all Level 1, Level 2, and Level 3 catalogers. The
cataloging committee will select a limited number of Level 3 catalogers
for permission to use the global update and rapid update functions.
XV.
Review
The
Cataloging Committee recommends that a cataloging review process be
designed and implemented. Any cataloger finding an irregular record will
report the irregularity to the Cataloging Committee for review. General
questions should be forwarded to the MLN Cataloging ListServ moderated
by the West Virginia Library Commission's professional cataloger.
|
Cataloging
Policy